The state has proposed to establish guidelines on eliminating official records with impending approval from the national archives.

The guidelines cover official charts, reports, documents, and photographs from state institutions and organisations.

The proposed guidelines state that no records in use by the Auditor General’s Office, Attorney General’s Office, Prosecutor General’s Office, the Anti-Corruption Commission, or law enforcement bodies shall be destroyed.

It further states that records that may be appropriate to national archives or documents pertaining to legal proceedings shall be omitted from elimination.

It also stipulates that institutions must forward requests to the advisory board on National Archives, formed under the National Archives Act, and that the expense of eliminating records must be covered by the institution that made the request.